Contractor-related incidents often account for a disproportionate share of workplace accidents. Whether it’s chemical exposure in pharma, fire hazards during maintenance, or equipment misuse in biotech—one small lapse can turn into a serious compliance and safety crisis. That’s why leading life sciences companies are turning to intelligent work permit software to gain full visibility and control before contractors even step on site.
But the real question is: can your current system support this level of precision, compliance, and speed?
The Contractor Safety Gap: Why Traditional Systems Fall Short
Contractors, while essential to operations, introduce a higher level of risk. They may not be familiar with site-specific protocols, equipment, or emergency plans. Most companies rely on spreadsheets, manual approvals, or outdated documentation to manage permit issuance and induction. Unfortunately, these methods are prone to delays, miscommunication, and human error.
And when the work involves hazardous conditions—such as welding, soldering, or open flames—this inefficiency can be dangerous. That’s where hot work permit software plays a critical role. It ensures all safety protocols are followed, approvals are tracked, and activities are logged in real time.
Why Modern Businesses Are Embracing Digital Work Permit Solutions
Companies in regulated sectors—like pharmaceuticals, biotech, and manufacturing—have recognized that permit to work solutions are not just regulatory requirements, but strategic safety tools.
The benefits include:
- ✅ Pre-approved Vendors: Streamline entry and documentation for trusted contractors.
- ✅ Digital Safety Induction: Ensure every individual is trained and compliant before accessing high-risk areas.
- ✅ Real-Time Compliance Alerts: Be notified the moment a procedure is skipped or a safety breach is detected.
- ✅ Smarter Permit-to-Work System: Track work types (e.g., confined space, electrical, hot work) and approvals from a single dashboard.
These capabilities aren’t futuristic—they’re available right now with the right work permit management software.
LEO Pharma, GSK, Johnson & Johnson, and More: Setting the Standard with SHEQ Network
World-class organizations like LEO Pharma, GSK, Janssen, and Johnson & Johnson Vistakon understand that safety is not just a checkbox—it’s a business advantage. They use SHEQ Network’s advanced work permit management system to:
- Standardize safety practices across multiple locations
- Automate contractor onboarding and induction
- Eliminate paper-based permit trails
- Gain instant visibility into who is on-site, what work is being performed, and what risks are present
Merit Medical, another industry leader, reports faster turnaround times for permit approvals and reduced audit risks after implementing this digital transformation.
What Makes SHEQ Network’s Permit System Stand Out?
The SHEQ Network platform isn’t just another work permit software. It is built specifically for high-risk industries with compliance at the core. Here’s how it redefines safety:
- Customizable Permit Templates: From hot work to electrical permits, tailor workflows to your operations.
- Mobile Accessibility: Supervisors can issue, approve, or deny permits from the field.
- Full Lifecycle Tracking: From submission to close-out, maintain a record of every action for audit readiness.
- Integration-Ready: Seamlessly syncs with other safety and HR systems to streamline operations.
- Live Dashboards: Visualize safety compliance, pending approvals, and contractor status in real-time.
Hot Work Hazards? Controlled, Not Feared.
Hot work is one of the most dangerous tasks on any site. Whether it’s cutting, grinding, or welding, the risks of fires, explosions, and chemical reactions are ever-present. Unfortunately, traditional hot work permits often exist in paper form, are delayed in approval, or lack proper risk assessment.
With SHEQ Network’s specialized hot work permit software, companies can:
- Automate risk assessments
- Set expiry times and cooldown periods
- Integrate gas detection logs
- Automatically notify fire marshals or EHS leads
All this, without chasing signatures or scanning paperwork—saving time and reducing errors.
How a Permit to Work Solution Reduces Incidents and Liability
Beyond preventing accidents, a digital permit to work solution creates traceability. In the event of an incident, you’ll have detailed records of:
- Who issued the permit
- Which controls were in place
- When the safety briefing was conducted
- Whether all sign-offs were completed
This level of documentation not only supports internal investigations but also protects your organization legally and reputationally. It shifts your compliance approach from reactive to proactive.
Contractor Safety Doesn’t Have to Be Complicated
The truth is—contractors face and cause greater risks than employees. But managing them shouldn’t mean hours of paperwork, confusion, or non-compliance.
Digital transformation through SHEQ Network’s advanced work permit management software simplifies the entire lifecycle:
- Onboard vendors with confidence
- Conduct safety inductions digitally
- Automate permit creation and approval
- Monitor and respond to risks in real time
Conclusion: Start Your Safety Revolution Today with SHEQ Network
Contractor safety starts before boots hit the ground. With SHEQ Network, you can take charge of every stage—from vendor selection to final sign-off—with complete visibility, automation, and compliance.
Our intelligent platform is trusted by safety leaders across the life sciences and manufacturing sectors to modernize:
- ✅ Work permit management
- ✅ Hot work permit software
- ✅ Work permit software for every risk category
- ✅ Permit to work solution with customizable workflows
- ✅ Work permit management software with real-time analytics
And here’s the best part—SHEQ Network’s contractor portal is FREE for qualifying companies.
✅ Boost compliance
✅ Reduce operational delays
✅ Prevent incidents
✅ Protect your brand
🔗 Learn more at sheqnetwork.com and transform the way you manage contractor safety today.
👉 Ready to see it in action? Book your free demo here!
Ready to transform? Contact us today at info@sheqnetwork.com or call us at +353 21 4536034 for a personalized demo!
